JZ054 Linking additional schedules to the Jazzit financial statements
The Jazzit Financial statements can internally accommodate up to 20 schedules. An additional 10 schedules can be added via external CaseView documents. This will give you the ability to have up to 30 schedules.
How do I get the additional schedules?
The additional schedules are available with the June 30, 2016 version. If you have purchased Jazzit after June 30, 2016, you will already have the new schedules in your Jazzit Fundamentals order and you can skip step 1 (and step 2 if you are creating a brand new file based on the Jazzit master templates (GENMST/FULMST).
If you do not see the Update all modules without customization datesbutton, make sure that the RC Control document (first entry on the table) is updated. Click Yeswhen prompted to keep input cells.
Make sure that you are connected to the GENMST (if you cannot see the path, click on the document settings () button at the top of the page and confirm/change the directory location of the GENMST.
Once you have completed the updating steps, scroll down to the Schedules section in the JZUPDATE module.
You will notice that the additional schedules appear in their own folder. You will also notice that this has been updated in the KLIB and the GENMST button will appear next to each document.
Click on the GENMSTbutton next to each schedule. This will copy the new document into the GENMST folder. (The buttons will disappear once the JZUPDATE is refreshed). If the buttons aren't present, skip this step. Newer versions of the RC Update should perform step 4 automatically.
You may want to create a folder called Additional schedules in the KLIB and the GENMST Document Manager before adding the new modules. This will make the Document Manager more organized.
Documents added to the KLIB (left) and GENMST (right)
Step 2 – Adding the Additional Schedules to the Firm Master Templates and the Client Files
Add the additional schedules to your firm’s master templates (if applicable) and the client files by making use of the Copy Components function.
To copy the files to the Document Manager, go to File > Copy Components from the Caseware ribbon.
Select Copy Into This File and click Next.
Click on the File tab and browse to the GENMST template and click Next.
In the Copy Components screen, check off the Documents checkbox. Scroll to and select the new schedules on the right side of the screen.
Make sure that you click on the Deselect Allbutton before you continue to copy the additional schedules into the file.
Click Next until you reach the Copy components Wizard Complete screen. Click Finish.
The schedules will be added to the top of the Document Manager. Drag and drop them into the desired location on the Document Manager (optional).
Using the additional schedules (Schedules 21 – 30)
If you have used all the 20 schedules in the Jazzit financial statements and you need more schedules, you can add up to 10 extra schedules to the financial statements using the additional schedules.
Once you have copied in the new additional schedules into the client file using copy components, open the Jazzit financial statements.
Click on the Admin tab in the Home Menu and make sure that you update the Table of contents and the Balance sheet, I/S, Exp Sch, Stmt of R/E before inserting the additional schedules.
Jump to the Statement Menu and click on the Insert schedule from Resource Centre button.
Schedules 21 – 30 will be available for selection, choose the number of additional schedules you want to add and click “Ok”.
The schedules are added to the bottom of the Statement Menu. Double-click on the schedule description to jump to the schedule.
Notice that the schedule opens as a separate document from the Jazzit financial statements. These are the documents located on your Document Manager.
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You can continue to setup the schedule as you would schedules 1-20.
When you scroll through to the bottom of the Jazzit financial statements you may see the following:
This indicates that an additional schedule was used. As mentioned previously, the additional schedules are linked externally to the Jazzit financial statements. You can double-click on the icon to open the schedule.
Click on the delete row icon (as indicated by the red arrow) to delete the schedule link from the Jazzit financial statements. The schedule will still be in the Document Manager but all links to the Jazzit financial statements will be removed. Amounts on the schedule will still be populated.
Additional schedule features
The additional schedules templates have additional features that should be noted. The settings are dependent on the schedule format selected.
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Click here to jump to the Jazzit financial statements.
Update the headers and footers for the schedules if changes had been made. This is the equivalent of reloading the headers and footers in the Home Menu.
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