JAZZIT FUNDAMENTALS HELP GUIDE
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Common Note Features
 
Common Note Features
 
 
1
Note on/off
1. Note on/off
You can turn a note off without deleting its content by unchecking the box next to the note heading. To turn the note on in the future, just re-check the box. When a note is turned off, the content will not be exported to the T2 when you perform a GIFI export and any values that would normally transfer to the statements will no longer transfer. Subsequent notes will be renumbered.
 
Note on
 
 
Note off
 
2
Note number
2. Note number
Each note is automatically numbered. If the notes are sorted, deleted, turned off, or new notes added, then the note numbers and statement references will change accordingly.
 
The following options are available for the note numbers:
 
  • The note number will automatically print next to the note heading description if the note is turned on. You can choose to skip the note number from printing as part of the note heading. This can be useful for when you want to combine two notes.
    • Right-click on the blue note number and uncheck the Print Note Number option. The subsequent notes will be automatically renumbered.
     
     
  • Not only do you have the ability to jump to a note from the note number reference within the statements (refer to Changing or adding note number references in the statements), but you also have the option to jump from the note to the area where the note number is being referenced to.
  • Right-click and select the Goto Note Reference submenu to jump to any specific area in the Jazzit financial statements where this note was referenced. If the note has multiple references you'll be able to select each reference separately.
 
 
  • Select the Details... option, if there is more than one reference available, to see a preview of where each reference is linked.
 
 
  • Click on the Goto button on the right of the dialog to jump to the highlighted reference.
 
3
Note heading description
3. Note heading description
Use the popup menu to select an alternate note heading description or manually type in your own description into the input cell. On some notes, the note heading description changes will transfer to the statements. Refer to Behavior of notes summary to see which notes have this option.
 
Use the notes heading formatting options in the Notes menu to set the format of the notes headings (bold/unbold or uppercase/lowercase).
4
Help guide
4. Help guide
Click on this button to learn more about the notes section.
5
Jump to Notes menu
5. Jump to Notes menu
Click on this button to jump to the Notes menu.
6
Show/hide numerics
6. Show/hide numerics
Click on this button to hide the numerical information within the note.
7
Show/hide comments
7. Show/hide comments
Click on this button to hide the input paragraph(s) in the note.
8
Default note entity
8. Default note entity
Set the default entity for the note if applicable. This will filter the note to only show the balance(s) for the selected entity.
9
Delete/note options
9. Delete/note options
  • Left-click on this button to delete the current note. Jazzit will prompt you for a confirmation before the deletion is executed. This deletion cannot be undone.
  • Right-clicking on this button gives you additional note options as shown below:
 
 
  • Note ID: Indicates the note format inserted from the note category in the Resource Centre.
  • Version in FS: This indicates the current version of the note in the Jazzit financial statements. The delete line icon will change to a yellow status indicator () if the Resource Centre version is newer than the Jazzit financial statements version.
  • View the current Resource Centre version: This option will open the Resource Centre (KLIB) module that contains the note. This is useful when the preparer wants to see which alternative formats are available.
  • Update from the Resource Centre: When a note is flagged with the yellow status indicator () you'd want to update that note to bring in the latest version from the Resource Centre. For some notes you may be asked if you want to keep input cells and paragraphs. Select Yes or No depending on whether you have entered your own balances or wording. The new updated note will be copied into the Jazzit financial statements and the yellow status indicator () will revert back to the delete line icon. This option can also be used to reset the note to the default version in the Resource Centre. This is useful when you have made changes to the note but no longer wish to show the changes and instead opt to use the default note.
  • Get this note from another file: You can copy a note from an existing client file. This can be used in a scenario where you have created a specific note in another (source) client file, and you want to replicate that note in the current client file. Instead of creating the note from scratch, you can simply copy the note from the other (source) client file.
  • Jump to page: Allows you to navigate to a specific page selected from the submenu.
  • Help with note: Opens the Jazzit help file.
  • Delete this note: Deletes the note from the Jazzit financial statements.
10
Default link
10. Default link
Select the default grouping you want to use for the note linkage. The notes are defaulted to use the Map No.
11
Express button
11. Express button
Right-click on the Express button to insert more linked lines, insert subtotals, sort and delete current lines where the options are available.
12
Link number
12. Link number
The link number indicates which linked number (i.e. map number) the row is linked to. Use the popup menu to select a link number. This can be a map, account or group number depending on the link type selected. Refer to Balance Origins for more information.
13
Link type
13. Link type
The link type is set from the default link type selected. You can change the link type for the individual row item if different from the default link type.
14
Entity
14. Entity
Use the entity popup menu to select the entity from the list for each row. This will only show the balances associated with the selected entity for that row.
15
Comments (input paragraphs)
15. Comments (input paragraphs)
You can edit existing input paragraphs or insert more paragraphs using the Express button (). Refer to Input Paragraphs for more information on inserting paragraphs.
16
Additional note items
16. Additional note items
Click on the folder icon to show or hide additional note sections where applicable.